Launch brings bill approval and payment into ApprovalMax for US QuickBooks Online customers, following more than £98 million paid through ApprovalMax Pay in the UK.
LONDON, October 27, 2026 — ApprovalMax has launched ApprovalMax Pay for QuickBooks Online in the US, bringing bill approval and payment into the same workflow. Announced at Intuit Connect in Las Vegas, the launch follows more than £98 million in payments made by UK businesses through ApprovalMax Pay.
For many US finance teams, approval and payment still happen in separate systems, making it harder to maintain a continuous audit trail and tightly control who can release funds.
The payment stage can create further control gaps. Bank portals may give payment staff broader access to company funds than necessary, while checks depend on manual sign-off and can be intercepted or altered outside the company’s systems.
With ApprovalMax Pay, the Accounts Payable platform now carries the controls and audit record from bill approval through to payment, creating one continuous record of how money was approved and released. Finance teams can approve bills and make payments in ApprovalMax without moving the payment stage into a separate system or adding another Pay subscription.
ApprovalMax Pay links each payment to the approved bill and, where applicable, its purchase order. Approved bill information carries into the payment workflow, reducing the need to re-key information between approval and payment.
ApprovalMax users can pay bills via pre-funded wallets, which provide access to ACH, SWIFT and over 30 local payment rails globally. Role-based permissions separate who can prepare, approve and release payments. Two-factor authentication is required to release payments, and ApprovalMax checks vendor payment details against the last successful payment, flagging new or changed details before funds are released. Changes made to a bill after approval must be re-approved before payment.
Payment activity is recorded throughout, creating an audit trail of who raised, approved and paid each bill. Completed payments also sync back to QuickBooks Online, keeping the record connected from approval through to reconciliation.
Businesses can pay US vendors by ACH or Real-Time Payments (RTP), individually or in batches. ApprovalMax Pay works alongside existing payment methods rather than requiring finance teams to replace them.
There is no additional Pay subscription, maintenance or wallet holding fee, and USD Wallet top-ups are free. Transaction fees are shown before payment.
“ApprovalMax started with one job: making sure every bill is approved exactly as a business’s rules say,” said Konstantin Bredyuk, CEO of ApprovalMax. “With ApprovalMax Pay, those rules no longer stop at approval. Finance teams can take a bill from approval to payment in one controlled workflow, with one record of who approved it and who released the money.”
ApprovalMax Pay is available now to ApprovalMax customers using QuickBooks Online in the US.
“UK businesses have already paid more than £98 million through ApprovalMax Pay, and bringing it to the US is a big step towards our goal of giving finance teams robust control over accounts payable from start to finish,” said Bredyuk.
ApprovalMax is exhibiting at Booth 27 at Intuit Connect in Las Vegas through October 28. Product demonstrations, launch materials and interviews with ApprovalMax representatives are available on request.
For more on ApprovalMax Pay visit ApprovalMax.
About ApprovalMax
ApprovalMax is robust, end-to-end, accounts payable automation software for modern finance teams, accountants and bookkeepers working in Xero, QuickBooks Online and Oracle NetSuite. It helps finance teams implement complex approval chains, enforces delegation of authority, and records a timestamped audit trail of every decision. Founded in 2014, it is used by over 20,000 organisations globally. Visit approvalmax.com for more information.
Notes to editors
- ApprovalMax Pay lets finance teams pay approved bills from within ApprovalMax, with the same controls and audit trail running from approval through to payment.
- In the US, ApprovalMax Pay is available for QuickBooks Online at launch. Businesses can pay US vendors by ACH or Real-Time Payments (RTP), individually or in batches.
- The UK payments figure is the total of successful payments made through ApprovalMax Pay, including Pay Wallets and Open Banking, via Xero integration, since 2025.
- Certain payment services for ApprovalMax are provided by The Currency Cloud Limited.
- Transaction fee details are available on request.
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